Job Description
Join our dynamic leadership team as an Executive Administrative Assistant in the heart of Manhattan. Metropolitan Solutions Group is seeking a highly organized and proactive professional to support our C-suite executives and drive office excellence. This hybrid role combines in-person collaboration with flexible remote work, offering a competitive benefits package including health insurance, 401(k) matching, and professional development stipends. If you thrive in fast-paced environments and excel at anticipating needs, this is your opportunity to make a tangible impact.
Responsibilities
- Coordinate complex executive calendars, travel arrangements, and meeting logistics across multiple time zones
- Manage confidential correspondence, reports, and documentation with meticulous attention to detail
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office operations, including supply inventory, vendor management, and event coordination
- Prepare and edit professional communications, presentations, and financial reports
- Lead onboarding processes for new administrative staff and interns
- Implement process improvements to enhance team productivity
Qualifications
- 5+ years of progressive administrative support experience, preferably with C-level executives
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with discretion and professionalism
- Experience with calendar management across multiple executives
- Strong problem-solving skills and proactive approach to challenges
- Bachelor's degree or equivalent professional certification preferred