Job Description
Join our dynamic team at Phoenix Executive Solutions as a detail-oriented Administrative Assistant! We're seeking a proactive professional to support our fast-paced operations in downtown Phoenix. This full-time role offers competitive compensation, comprehensive benefits, and growth opportunities in a collaborative environment. If you thrive in organizational excellence and customer-focused service, we want to meet you!
Responsibilities
- Manage calendars, schedule appointments, and coordinate complex logistics for executives
- Prepare and distribute professional correspondence, reports, and presentations
- Oversee office supplies inventory and vendor relationships
- Handle confidential information with discretion and maintain data security protocols
- Support cross-departmental projects with administrative coordination
- Act as primary point of contact for internal and external communications
- Process expense reports and assist with financial documentation
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of administrative support experience in a professional setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills and attention to detail
- Strong written and verbal communication abilities
- Experience with calendar management and travel coordination
- Ability to multitask and prioritize in a fast-paced environment