Job Description
Join our dynamic team at Global Innovations Group as an Executive Administrative Assistant in the heart of Chicago. We're seeking a highly organized professional to support our C-suite executives and ensure seamless office operations. This hybrid role offers competitive benefits, growth opportunities, and a collaborative work environment in downtown Chicago.
Why join us?
- Competitive salary with performance bonuses
- Comprehensive health benefits and 401(k) matching
- Hybrid work schedule (3 days in-office, 2 remote)
- Professional development stipend
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Act as primary liaison between executives and internal/external stakeholders
- Oversee office operations including supply inventory, vendor management, and facilities coordination
- Manage departmental budgets and expense reports with precision
- Lead onboarding processes for new administrative staff
- Support special projects requiring advanced organizational and communication skills
Qualifications
- Associate's degree or equivalent (Bachelor's preferred) with 3+ years administrative experience
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Proven experience supporting C-level executives in fast-paced environments
- Exceptional written/verbal communication and interpersonal skills
- Advanced calendar management and meeting coordination abilities
- Discretion handling confidential information and sensitive matters
- Ability to multitask and prioritize competing deadlines effectively
- Proficiency with office management software (e.g., Asana, Salesforce)