Job Description
Join our dynamic team at Apex Global Solutions as an Executive Administrative Assistant in the heart of Los Angeles. We're seeking a highly organized professional to support our C-suite executives and drive operational excellence. This hybrid role combines in-office collaboration with flexible remote work options, offering a perfect work-life balance in our downtown LA headquarters.
Our ideal candidate thrives in fast-paced environments and possesses exceptional communication skills. You'll be the backbone of our executive team, managing complex calendars, coordinating high-stakes meetings, and ensuring seamless office operations. We offer comprehensive benefits including health insurance, 401(k) matching, and professional development opportunities.
Responsibilities
- Manage complex executive calendars, travel arrangements, and meeting logistics across multiple time zones
- Prepare confidential reports, presentations, and correspondence using advanced Microsoft Office Suite
- Coordinate departmental events, offsites, and vendor relationships for executive functions
- Oversee office inventory management, procurement processes, and facilities coordination
- Serve as primary liaison between executives and internal/external stakeholders
- Implement and optimize administrative workflows using Asana and Salesforce
- Handle confidential information with discretion and maintain highest ethical standards
Qualifications
- 5+ years of executive administrative support experience in corporate or tech environments
- Expert proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and G-Suite
- Exceptional written and verbal communication skills with polished professional demeanor
- Proven ability to manage competing priorities and meet tight deadlines
- Experience with calendar management across multiple executives and complex scheduling
- Strong financial acumen for expense reporting and budget tracking
- Ability to maintain confidentiality and handle sensitive information with discretion
- Bachelor's degree in Business Administration or related field preferred