Job Description
Join our dynamic team at Boston Financial Services Inc. as an Administrative Assistant and become the backbone of our fast-paced financial operations. We're seeking a highly organized professional to support our executive team with precision and efficiency in the heart of Boston's financial district. This full-time role offers competitive compensation and growth opportunities in a collaborative environment.
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics
- Prepare and distribute confidential documents, reports, and correspondence
- Oversee office operations including supply inventory, equipment maintenance, and vendor coordination
- Process expense reports, invoices, and financial documentation with accuracy
- Act as primary point of contact for internal and external stakeholders
- Coordinate travel arrangements and meeting logistics for senior leadership
- Maintain digital filing systems with strict confidentiality protocols
Qualifications
- Associate's degree or equivalent professional experience required
- Minimum 3 years administrative support experience in corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Ability to handle sensitive information with discretion
- Proven experience managing executive calendars and complex schedules
- Knowledge of financial industry terminology preferred