Job Description
Join our vibrant Portland team as Office Manager and become the heartbeat of our operations! We're seeking a proactive leader to optimize our workspace, enhance team productivity, and create an exceptional employee experience. This hybrid role combines hands-on facility management with strategic administrative oversight in a fast-paced tech environment. Enjoy comprehensive benefits including health insurance, 401k matching, and professional development stipends. If you thrive in dynamic settings and excel at turning chaos into seamless workflows, we want to hear from you!
Responsibilities
- Oversee daily office operations, including supply inventory management, vendor coordination, and facility maintenance
- Lead onboarding processes for new hires, ensuring smooth transitions and positive first impressions
- Manage administrative workflows including expense reporting, travel arrangements, and calendar optimization
- Implement and improve office protocols for safety, sustainability, and operational efficiency
- Act as primary point of contact for IT, facilities, and HR escalations
- Plan and execute company events, meetings, and team-building activities
- Analyze operational metrics and implement continuous improvement initiatives
Qualifications
- 5+ years progressive office administration or facility management experience
- Proven expertise in vendor management, procurement, and contract negotiation
- Advanced proficiency in Microsoft Office Suite and office management software
- Exceptional organizational skills with ability to prioritize multiple competing tasks
- Strong interpersonal and conflict resolution abilities
- Experience implementing workplace policies and procedures
- Valid driver's license and reliable transportation
- Bachelor's degree in Business Administration or related field preferred