Job Description
Join our prestigious financial firm in downtown Oakland as the face of our organization! We're seeking a polished Executive Receptionist to deliver exceptional first impressions while managing critical administrative operations. This hybrid role blends client-facing excellence with backend coordination in a fast-paced environment.
Our ideal candidate thrives in dynamic settings, possesses impeccable communication skills, and takes pride in maintaining seamless office operations. You'll support executive teams while representing our brand through professionalism and attention to detail. Enjoy competitive benefits, professional development opportunities, and a collaborative culture in Oakland's vibrant Financial District.
Responsibilities
- Manage professional reception area including visitor greeting, screening, and appointment coordination
- Operate multi-line phone system with precision and courtesy
- Coordinate executive calendars, meetings, and travel arrangements
- Process incoming/outgoing mail, packages, and deliveries
- Oversee office supply inventory and vendor relationships
- Support HR functions including onboarding documentation and records management
- Maintain confidential information with discretion and professionalism
- Assist with special projects and event coordination as needed
Qualifications
- Minimum 3 years executive reception or administrative experience
- Proficiency in Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication skills
- Strong organizational abilities with attention to detail
- Ability to multitask in high-pressure environments
- Professional demeanor and polished presentation
- Knowledge of basic office equipment (copiers, scanners, etc.)
- Associate's degree or relevant certification preferred