Job Description
Join our award-winning team as the first point of contact at Pacific Northwest Partners! We're seeking a polished Executive Receptionist to deliver exceptional client experiences in our downtown Portland headquarters. This pivotal role combines administrative excellence with high-end client interaction in a collaborative, fast-paced environment.
Responsibilities
- Manage multi-line phone system and professionally route 50+ daily calls
- Greet and screen all visitors with warm, professional demeanor
- Coordinate complex executive calendars and meeting logistics
- Process incoming/outgoing mail and manage office supply inventory
- Support HR functions including onboarding paperwork and benefits administration
- Maintain pristine reception area and conference room scheduling
- Assist with vendor relationships and service coordination
Qualifications
- 3+ years high-end receptionist or administrative experience
- Expert knowledge of Microsoft Office Suite and scheduling software
- Exceptional verbal/written communication and conflict resolution skills
- Discretion handling confidential information and executive matters
- Proven ability to multitask in fast-paced corporate environments
- Associates degree or relevant certification preferred
- Experience with CRM systems (Salesforce) a plus