Job Description
Join our award-winning team at Pacific Northwest Innovations as we redefine excellence in sustainable tech solutions. We're seeking a meticulous Executive Administrative Assistant to support our C-suite leadership in our vibrant Portland headquarters. This pivotal role combines strategic coordination with flawless execution in a fast-paced, mission-driven environment. Enjoy competitive compensation, comprehensive benefits, and the opportunity to grow with an industry leader committed to work-life integration.
Responsibilities
- Coordinate complex executive calendars, travel arrangements, and meeting logistics across multiple time zones
- Prepare and edit confidential correspondence, reports, and presentations with exceptional attention to detail
- Manage departmental budgets, expense reports, and vendor relationships with financial precision
- Serve as primary liaison for internal stakeholders and external partners with polished professionalism
- Oversee office operations, supply inventory, and administrative systems to ensure seamless workflows
- Implement and maintain confidential filing systems with HIPAA/GDPR compliance standards
- Lead special projects including event coordination, process improvements, and research initiatives
Qualifications
- 5+ years of progressive administrative experience supporting C-level executives
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Proven ability to manage competing priorities with exceptional organizational skills
- Discretion in handling confidential information and sensitive communications
- Experience with budget management and expense reporting systems
- Professional demeanor with strong written/verbal communication abilities
- Associates degree in Business Administration or equivalent certification
- Proficiency in project management tools (Asana, Trello, or similar)