Job Description
Join our award-winning team as the Executive Administrative Assistant at Innovate Solutions Group. We're seeking a proactive professional to support our C-suite executives and drive operational excellence in our downtown Boston headquarters. This pivotal role combines strategic coordination with meticulous execution in a fast-paced tech environment.
Enjoy competitive benefits including comprehensive health insurance, 401(k) matching, and professional development stipends. Our modern office features collaborative workspaces and skyline views overlooking Boston Common.
Responsibilities
- Coordinate complex executive calendars, travel arrangements, and meeting logistics across multiple time zones
- Prepare high-stakes presentations, reports, and correspondence with flawless attention to detail
- Manage confidential information and sensitive corporate documentation with discretion
- Streamline office operations through process optimization and technology integration
- Act as primary liaison between executives and internal/external stakeholders
- Oversee procurement, budget tracking, and expense management for executive departments
- Lead onboarding initiatives for new administrative staff
Qualifications
- 5+ years of progressive administrative support experience in corporate or tech environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with demonstrated ability to manage competing priorities
- Strong business communication skills with polished written and verbal abilities
- Proven experience managing executive calendars and complex travel arrangements
- Proficiency with project management tools (Asana, Trello, or similar)
- Discretion handling confidential information and sensitive situations
- Bachelor's degree preferred or equivalent professional certification