Job Description
Join our dynamic team at Indianapolis Business Solutions as an Executive Administrative Assistant and become the backbone of our fast-paced corporate environment. We're seeking a highly organized professional to provide exceptional support to our executive team while maintaining seamless office operations. This is a hybrid role offering flexibility and growth opportunities in Indianapolis' thriving business district.
Responsibilities
- Manage complex executive calendars and coordinate high-level meetings with internal/external stakeholders
- Prepare confidential reports, presentations, and correspondence with meticulous attention to detail
- Oversee office procurement, supply inventory, and vendor relationships
- Coordinate international/domestic travel arrangements and expense reports
- Serve as primary point of contact for clients and senior leadership communications
- Implement and maintain digital filing systems with advanced document management protocols
- Lead cross-departmental projects requiring coordination across multiple teams
Qualifications
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- 5+ years of progressive administrative experience supporting C-level executives
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with polished professionalism
- Proven ability to manage competing priorities with strict deadlines
- Experience with calendar management tools (Calendly, Doodle)
- Knowledge of corporate travel booking systems (Concur, Amadeus)
- Discretion handling sensitive information with absolute confidentiality