Job Description
Join our prestigious financial firm in downtown Boston as an Executive Administrative Assistant. This high-impact role supports C-suite executives in a fast-paced environment where precision and professionalism are paramount. You'll be the backbone of our executive team, managing complex schedules, coordinating cross-departmental initiatives, and maintaining seamless office operations. Enjoy competitive compensation, comprehensive benefits, and the opportunity to grow within a leading industry player.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex travel arrangements
- Prepare and edit confidential correspondence, reports, and presentations
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Act as primary liaison between executives and internal/external stakeholders
- Coordinate departmental events, meetings, and off-site activities
- Manage expense reports and budget tracking for executive departments
- Maintain digital filing systems and ensure document confidentiality
Qualifications
- 5+ years of executive administrative support experience in a corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional organizational skills with attention to minute details
- Proven ability to manage competing priorities in high-pressure situations
- Discretion in handling confidential information and sensitive matters
- Professional written and verbal communication skills
- Experience coordinating logistics for executive events and travel