Job Description
Join Milwaukee's leading tech hub as an Executive Administrative Assistant! We're seeking a highly organized professional to support our executive team with precision and proactive support. In this pivotal role, you'll be the backbone of our operations, ensuring seamless workflows and exceptional communication across all departments. Enjoy a modern downtown workspace with competitive benefits and growth opportunities in Milwaukee's thriving innovation district.
Responsibilities
- Manage complex calendars, coordinate high-level meetings, and arrange domestic/international travel
- Prepare executive correspondence, reports, and presentations with meticulous attention to detail
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Coordinate cross-departmental projects and serve as primary liaison for internal/external stakeholders
- Implement digital filing systems and maintain confidential records with HIPAA/GDPR compliance
- Lead onboarding processes for new hires and manage office administrative workflows
Qualifications
- Associate's degree in Business Administration or equivalent experience (3+ years)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written/verbal communication and interpersonal skills
- Proven experience with calendar management, travel coordination, and executive support
- Ability to handle sensitive information with discretion and maintain confidentiality
- Proficiency with office management software (e.g., Asana, Trello, or equivalent)
- Detail-oriented with strong problem-solving and multitasking abilities