Job Description
Join our dynamic executive team as a pivotal Administrative Assistant at Pacific Partners Group. We're seeking a polished professional to support C-suite executives with precision and strategic insight in our downtown San Diego headquarters. This hybrid role combines in-office collaboration with remote flexibility, offering competitive benefits and growth opportunities in a collaborative, fast-paced environment. If you excel at anticipating needs and driving operational excellence, we want to meet you.
Responsibilities
- Manage complex executive calendars and coordinate high-level meetings with external stakeholders
- Prepare confidential board materials, presentations, and executive correspondence
- Oversee office operations including vendor management, supply inventory, and facility coordination
- Lead onboarding processes for new administrative staff and cross-departmental training
- Streamline administrative workflows and implement process improvements
- Act as primary liaison between executives and internal/external partners
- Manage travel arrangements and expense reports with meticulous attention to detail
Qualifications
- 5+ years of executive administrative support experience, preferably in professional services
- Advanced proficiency in Microsoft Office Suite and project management tools
- Exceptional discretion when handling confidential information and sensitive matters
- Proven ability to anticipate needs and proactively resolve operational challenges
- Strong project coordination skills with experience managing multiple priorities
- Bachelor's degree in Business Administration or related field preferred
- Experience supporting executives in fast-paced, deadline-driven environments