Job Description
Are you a highly organized and proactive professional looking to make an impact in a dynamic environment?
Apex Strategic Solutions is seeking a dedicated Administrative Assistant to join our growing team in the heart of Los Angeles. In this pivotal role, you will be the backbone of our daily operations, ensuring our executives and departments run smoothly and efficiently. We offer a competitive salary, a collaborative culture, and ample opportunities for professional growth.
Why Join Us?
- Competitive salary range: $22 - $30/hr
- Comprehensive health, dental, and vision insurance.
- Flexible work arrangements and paid time off.
- Professional development and training programs.
- Modern office located in downtown Los Angeles.
We are looking for a self-starter who thrives in a fast-paced setting and possesses exceptional attention to detail.
Responsibilities
- Calendar & Schedule Management: Manage complex calendars, coordinate meetings, and schedule appointments with precision.
- Communication Hub: Serve as the primary point of contact for internal and external stakeholders via phone and email.
- Travel Coordination: Arrange domestic and international travel itineraries, including flights, hotels, and ground transportation.
- Document Management: Prepare, proofread, and distribute correspondence, reports, and presentations using Microsoft Office Suite and Google Workspace.
- Office Operations: Maintain office supplies inventory, oversee vendor relationships, and manage incoming mail and deliveries.
- Event Support: Assist in planning and executing company events and team-building activities.
- Data Entry: Accurately update and maintain databases and records in our CRM system.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or certification in Business Administration is preferred.
- Experience: Minimum of 2-3 years of progressive administrative support experience in a corporate environment.
- Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace. Experience with CRM software (e.g., Salesforce, HubSpot) is a plus.
- Communication: Exceptional written and verbal communication skills with a professional demeanor.
- Organization: Strong organizational skills with the ability to prioritize tasks and manage time effectively in a fast-paced setting.
- Adaptability: Ability to work independently and as part of a team while maintaining a positive attitude.