Job Description
Join our dynamic team at Oakland Innovations Group as a key Administrative Assistant! We're seeking a highly organized professional to support our fast-paced operations in the heart of downtown Oakland. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for growth within a forward-thinking organization. If you thrive in collaborative environments and excel at streamlining workflows, we want to hear from you!
Responsibilities
- Manage executive calendars, scheduling appointments, and coordinating complex logistics
- Prepare, edit, and distribute professional correspondence and reports
- Oversee office inventory management and vendor relationships
- Coordinate travel arrangements and expense reports with precision
- Act as primary point of contact for internal and external communications
- Support onboarding processes and maintain confidential personnel files
Qualifications
- Minimum 2 years of administrative support experience in a professional setting
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with attention to detail
- Strong written and verbal communication abilities
- Proven ability to manage competing priorities in a deadline-driven environment
- Associates degree or equivalent combination of education and experience