Job Description
Join our dynamic team at Pacific Gateway Solutions as a key Administrative Assistant in the heart of Long Beach, CA. We're seeking a highly organized professional to support our executive team and ensure seamless office operations. This hybrid role offers competitive benefits, growth opportunities, and a collaborative work environment in one of Southern California's most vibrant coastal cities. If you excel at multitasking, possess exceptional communication skills, and thrive in fast-paced settings, we encourage you to apply now and become an integral part of our success story.
Responsibilities
- Manage executive calendars, coordinate complex meetings, and arrange domestic/international travel logistics
- Prepare and edit confidential documents, reports, and correspondence with precision
- Serve as primary point of contact for internal/external stakeholders via phone, email, and in-person interactions
- Oversee office supply inventory, equipment maintenance, and vendor relationship management
- Process expense reports, invoices, and purchase orders while maintaining financial records
- Coordinate onboarding processes for new hires and manage HR-related documentation
- Support departmental projects through data analysis, presentation creation, and research
Qualifications
- Associate's degree or equivalent administrative experience (3+ years preferred)
- Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills with polished professional demeanor
- Proven experience managing confidential information with discretion and integrity
- Strong organizational abilities with meticulous attention to detail and time management
- Proficiency in office management software (e.g., Asana, QuickBooks, Salesforce)
- Ability to prioritize tasks effectively in a fast-paced, deadline-driven environment
- Valid California driver's license and reliable transportation for occasional errands