Job Description
Are you an organized, proactive professional looking for a rewarding opportunity in the heart of Portland?
Pacific Heights Realty is seeking a detail-oriented Administrative Assistant to join our growing team. In this role, you will be the backbone of our daily operations, ensuring our leadership team remains focused on strategic growth while handling the essential logistics of the office.
We offer a collaborative work environment, competitive benefits, and the chance to work with a dynamic group of industry professionals.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate domestic and international travel arrangements.
- Prepare and edit correspondence, memoranda, reports, and presentations with a high degree of accuracy.
- Act as the primary point of contact for internal and external stakeholders, answering phones and routing inquiries efficiently.
- Organize and maintain electronic and physical filing systems to ensure information is easily retrievable.
- Coordinate meetings, including booking venues, preparing agendas, and taking minutes.
- Process invoices, expense reports, and assist with accounts payable/receivable as needed.
Qualifications
- High school diploma or GED equivalent; Associate’s degree or business certification is a plus.
- Minimum of 2-3 years of administrative experience in a fast-paced professional environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
- Exceptional written and verbal communication skills with a professional demeanor.
- Strong organizational skills with the ability to prioritize tasks and manage time effectively under pressure.