Job Description
Join our fast-paced financial services firm in the heart of Manhattan! We're urgently seeking a dynamic Senior Office Manager to oversee our 50,000 sq. ft. headquarters. This critical role demands exceptional organizational prowess and the ability to thrive in a high-pressure environment. You'll be the backbone of our daily operations, ensuring seamless administrative functions while supporting 150+ employees across multiple departments. We offer a competitive benefits package, professional development opportunities, and a collaborative culture that values innovation and excellence.
Responsibilities
- Oversee all office operations including facilities management, vendor relationships, and space utilization
- Manage administrative staff (3+ direct reports) including scheduling, training, and performance evaluations
- Coordinate executive-level calendar management and complex travel arrangements for C-suite executives
- Develop and implement office policies and procedures while ensuring compliance with NY labor laws
- Manage annual office budget ($1.2M) and negotiate contracts with service providers
- Plan and execute company events, meetings, and offsite gatherings
- Lead sustainability initiatives and implement green office practices
Qualifications
- Minimum 5+ years of progressive office management experience in corporate environments
- Proven track record managing budgets over $1M and vendor relationships
- Advanced proficiency in Microsoft Office Suite and office management software
- Exceptional communication and interpersonal skills with ability to influence at all levels
- Project management certification (PMP or similar) strongly preferred
- Experience with HR coordination, benefits administration, and onboarding processes
- Ability to remain calm and decisive during high-pressure situations
- Bachelor's degree in Business Administration or related field required