Job Description
Join our dynamic team at Oakland Innovations Inc. as a Senior Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a highly organized professional to support our executive team with precision and excellence. This role offers growth opportunities in a collaborative environment with competitive benefits including health insurance and retirement plans.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating complex travel arrangements
- Prepare and edit confidential documents, reports, and presentations using Microsoft Office Suite
- Oversee office operations including supply inventory, equipment maintenance, and vendor relationships
- Serve as primary point of contact for internal and external communications
- Coordinate department events and manage project documentation
- Maintain digital filing systems and ensure data accuracy
- Assist with onboarding processes and new employee orientation
Qualifications
- Associate's degree or equivalent professional experience required
- Minimum 5 years of administrative support experience in corporate settings
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to handle confidential information with discretion
- Strong problem-solving and multitasking abilities
- Experience with calendar management and meeting coordination
- Proficiency with office equipment and standard business software