Job Description
Are you a strategic leader ready to elevate office operations to new heights? Innovate Solutions Group seeks a dynamic Senior Office Manager to orchestrate our Miami headquarters. This pivotal role combines executive-level coordination with hands-on facility management, ensuring our 50-person team thrives in a high-energy environment.
Join our award-winning culture where your expertise will directly impact our growth trajectory. You'll architect seamless workflows, drive efficiency initiatives, and become the cornerstone of our workplace experience. This isn't just an administrative role—it's your opportunity to shape the future of our organization.
Responsibilities
- Oversee daily office operations including facilities management, vendor contracts, and space optimization
- Lead administrative team of 3, providing mentorship and performance management
- Develop and manage $500K annual budget for facilities, supplies, and events
- Coordinate executive-level logistics including board meetings, travel, and complex scheduling
- Implement process improvements using tools like Asana and Microsoft Power BI
- Manage workplace safety protocols and ensure ADA compliance
- Coordinate company-wide initiatives including wellness programs and cultural events
Qualifications
- Bachelor's degree in Business Administration or related field (Master's preferred)
- 5+ years progressive experience in office management with team leadership
- Advanced proficiency in Microsoft Office Suite and facility management software
- Proven budget management experience with $500K+ annual budgets
- Strong vendor negotiation and contract management skills
- Experience developing and implementing operational efficiency programs
- PHR/SPHR certification or equivalent HR knowledge
- Multilingual capabilities (Spanish highly desirable)