Job Description
Join our dynamic team in Oakland as a Receptionist and be the welcoming face of our growing organization! We're seeking a polished professional to deliver exceptional front-desk experiences while managing critical administrative functions. This is an immediate full-time opportunity offering competitive compensation and growth potential in a collaborative environment.
Responsibilities
- Manage multi-line phone system with professional call routing and message handling
- Greet visitors, screen candidates, and coordinate security protocols
- Oversee appointment scheduling and calendar management for 15+ executives
- Process incoming/outgoing mail, packages, and office supplies inventory
- Coordinate meeting room bookings and ensure seamless event logistics
- Maintain accurate visitor logs and confidential document management
- Support HR initiatives onboarding processes and new hire orientations
Qualifications
- Minimum 2 years professional receptionist or front-desk experience
- Expertise in Microsoft Office Suite (Outlook, Word, Excel)
- Exceptional verbal/written communication skills in English
- Proficiency with scheduling software (Calendly/HubSpot)
- Ability to multitask in fast-paced environments
- Strong attention to detail and organizational abilities
- Professional demeanor with crisis management aptitude
- High school diploma or equivalent required