Job Description
Are you a detail-oriented professional seeking a flexible, direct-hire opportunity in the beautiful coastal city of Virginia Beach? Apex Horizon Group is currently looking for a Part-Time Administrative Specialist to join our expanding team. We pride ourselves on a culture of innovation, inclusivity, and excellence. This role offers a competitive hourly wage and the chance to make a significant impact within a supportive environment.
In this position, you will play a crucial role in ensuring our operations run smoothly. You will collaborate with cross-functional teams, manage essential documentation, and provide high-level support to our leadership. We are seeking a candidate who is proactive, reliable, and eager to grow their career with us.
Responsibilities
- Manage Correspondence: Handle inbound and outbound emails, phone calls, and mail with professionalism and efficiency.
- Data Management: Maintain accurate and up-to-date electronic and physical records, ensuring data integrity.
- Calendar Coordination: Assist in scheduling meetings, appointments, and travel arrangements for department heads.
- Administrative Support: Prepare reports, presentations, and meeting agendas using Microsoft Office Suite.
- Project Assistance: Support project initiatives by tracking deadlines and coordinating between different departments.
- Vendor Relations: Communicate with external vendors and partners to resolve service issues and manage contracts.
Qualifications
- Education: High School Diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Experience: 1-3 years of experience in administrative or office support roles.
- Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Communication: Excellent verbal and written communication skills with a customer-first attitude.
- Organization: Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Availability: Ability to work part-time hours (approx. 20-25 hours per week) with flexibility for occasional overtime.