Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in Colorado Springs, CO. As the face of our organization, you will be responsible for streamlining office operations and ensuring seamless communication across all departments.
In this role, you will support senior management with complex scheduling, coordinate high-profile meetings, and manage essential correspondence. We are looking for a self-starter who can maintain a professional environment while handling multiple priorities with ease.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel arrangements.
- Prepare and distribute meeting agendas, take detailed minutes, and follow up on action items.
- Handle incoming communications, including email, phone calls, and mail, with professionalism and efficiency.
- Process invoices, expense reports, and purchase orders using our accounting software.
- Organize and maintain digital and physical filing systems for easy retrieval of documents.
- Assist in planning company events and employee engagement activities.
- Research and compile data for reports and presentations.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration or related field is preferred.
- Minimum of 2 years of professional administrative experience in a fast-paced environment.
- Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and Google Workspace.
- Excellent verbal and written communication skills with a strong attention to detail.
- Ability to multitask effectively and prioritize tasks in a dynamic setting.
- Proven problem-solving skills and a professional demeanor.