Job Description
Vertex Innovations is seeking a highly organized and proactive Office Manager to oversee our dynamic New York City operations. If you excel at multitasking, possess a keen eye for detail, and thrive in a fast-paced, high-energy environment, we want to hear from you.
As the central point of contact for our NYC office, you will play a pivotal role in ensuring our team operates efficiently while maintaining a vibrant and professional workplace culture. You will be responsible for the seamless coordination of daily operations, vendor management, and strategic support to our leadership team.
Responsibilities
- Oversee the daily operations of the New York office to ensure a smooth workflow for all departments.
- Manage vendor relationships and negotiate contracts for office supplies, IT services, and facility maintenance.
- Coordinate and schedule internal meetings, company events, and client visits with precision.
- Support the HR department with onboarding processes, employee records, and benefits administration.
- Maintain the office budget and inventory, tracking expenses and reordering supplies as needed.
- Ensure a clean, safe, and professional working environment that meets all safety standards.
- Act as the primary liaison for building management and local authorities.
Qualifications
- Proven experience in an office management role (3+ years preferred).
- Strong proficiency in Microsoft Office Suite, Google Workspace, and project management tools.
- Excellent verbal and written communication skills with the ability to interact professionally at all organizational levels.
- Exceptional organizational skills with the ability to prioritize tasks and meet strict deadlines.
- Ability to work independently, take initiative, and solve problems efficiently.
- Relevant certification in Office Management or HR is a plus.