Job Description
Are you an organized professional looking for a rewarding role in the heart of the French Quarter?
Gulf Coast Admin Solutions is seeking a highly skilled Office Manager to join our growing team in New Orleans. As the central hub of our operations, you will play a pivotal role in ensuring our workplace runs efficiently and our culture thrives.
We offer a competitive salary, comprehensive benefits, and a collaborative environment where your skills will be valued.
Key Responsibilities:
Oversee and optimize daily office operations and administrative procedures. Manage vendor contracts, negotiate rates, and ensure timely service delivery. Coordinate and schedule internal meetings, client visits, and company events. Maintain office inventory, order supplies, and manage the reception area. Assist with HR functions, including onboarding new hires and maintaining employee records. Prepare and distribute internal communications, reports, and correspondence. Oversee a small budget for office expenses and ensure fiscal responsibility.
Qualifications:
Minimum of 3-5 years of experience in an office management or administrative role. Proficient in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace. Experience with accounting or payroll software (QuickBooks, Sage, or similar). Exceptional written and verbal communication skills. Strong organizational skills with the ability to prioritize tasks in a fast-paced environment. High school diploma required; Associate’s degree or Bachelor’s degree preferred. Valid driver’s license and access to a vehicle may be required for off-site duties.
Responsibilities
- Oversee and optimize daily office operations and administrative procedures.
- Manage vendor contracts, negotiate rates, and ensure timely service delivery.
- Coordinate and schedule internal meetings, client visits, and company events.
- Maintain office inventory, order supplies, and manage the reception area.
- Assist with HR functions, including onboarding new hires and maintaining employee records.
- Prepare and distribute internal communications, reports, and correspondence.
- Oversee a small budget for office expenses and ensure fiscal responsibility.
Qualifications
- Minimum of 3-5 years of experience in an office management or administrative role.
- Proficient in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Experience with accounting or payroll software (QuickBooks, Sage, or similar).
- Exceptional written and verbal communication skills.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- High school diploma required; Associate’s degree or Bachelor’s degree preferred.
- Valid driver’s license and access to a vehicle may be required for off-site duties.