Job Description
Are you a strategic leader looking to make an impact in the heart of New Orleans?
NOLA Business Solutions is seeking a highly organized and proactive Office Manager to join our dynamic team. In this pivotal role, you will be the backbone of our daily operations, ensuring our office runs efficiently while fostering a positive, collaborative culture for our employees and clients. We are looking for someone who thrives in a fast-paced environment and is ready to take ownership of our administrative functions immediately.
As the face of our company, you will manage vendor relationships, oversee facility operations, and support our executive team with high-level coordination. If you are ready to elevate your career in a city known for its resilience and innovation, we want to hear from you.
Responsibilities
- Operational Leadership: Oversee the day-to-day administrative operations of the New Orleans office, ensuring a smooth and efficient workflow.
- Vendor Management: Manage relationships with external vendors, including IT support, cleaning services, and office supply vendors, negotiating contracts and ensuring quality service.
- HR & Administrative Support: Assist with onboarding new hires, maintain employee records, and coordinate internal communications and company events.
- Facilities & Budgeting: Monitor office supplies and inventory, manage office budgets, and handle maintenance requests to keep the workspace in pristine condition.
- Meeting & Event Coordination: Schedule and manage executive meetings, prepare agendas, and organize corporate social events and team-building activities.
- Reception & Front Desk: Serve as the primary point of contact for visitors and incoming calls, ensuring a professional and welcoming environment.
Qualifications
- Experience: 3-5 years of proven experience in office management or administrative leadership roles.
- Communication: Exceptional verbal and written communication skills with the ability to interact professionally with staff, clients, and vendors.
- Technical Proficiency: Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word) and experience with property management or HRIS software (e.g., BambooHR, QuickBooks).
- Organization: Strong attention to detail and the ability to prioritize multiple tasks and deadlines in a fast-paced environment.
- Problem Solving: Proactive approach to troubleshooting office issues and a solution-oriented mindset.
- Education: High school diploma required; Bachelor’s degree in Business Administration or related field is preferred.