Job Description
Join our dynamic team at InnovateOak Solutions as Office Manager and become the backbone of our thriving Oakland workspace! We're seeking a detail-oriented professional to orchestrate seamless daily operations, foster a collaborative environment, and drive administrative excellence. This pivotal role combines strategic oversight with hands-on execution, perfect for a proactive leader passionate about optimizing workplace experiences. Enjoy competitive compensation, comprehensive benefits, and the opportunity to shape our growing company culture in the heart of Oakland.
Responsibilities
- Oversee all office operations, including facilities management, vendor relationships, and equipment maintenance
- Manage administrative staff, delegating tasks and ensuring efficient workflow coordination
- Develop and implement office procedures, policies, and sustainability initiatives
- Coordinate executive calendars, meeting logistics, and travel arrangements
- Handle budgeting, expense reporting, and procurement for office resources
- Support HR functions including onboarding, benefits administration, and employee relations
- Maintain digital and physical filing systems with strict confidentiality protocols
Qualifications
- Bachelor's degree in Business Administration or related field (5+ years experience acceptable)
- Minimum 5 years progressive office management experience in tech/startup environments
- Expert proficiency in Microsoft Office Suite and office management software (e.g., Asana, G Suite)
- Proven ability to manage budgets, negotiate contracts, and control operational costs
- Exceptional interpersonal skills with experience building positive workplace cultures
- Strong project management capabilities with demonstrated success in multitasking
- Knowledge of California employment laws and HR best practices