Job Description
Join our dynamic team at Innovate Solutions Inc. as we revolutionize the tech industry from our vibrant Portland headquarters. We're seeking a meticulous Office Manager to create an exceptional workplace experience for our 50+ employees. This pivotal role combines strategic oversight with hands-on execution, ensuring our daily operations run seamlessly while fostering a culture of collaboration and innovation.
As the cornerstone of our office environment, you'll manage everything from vendor relationships to facility logistics, all while supporting our mission to drive sustainable growth. We offer competitive compensation, comprehensive benefits, and opportunities for professional development in a fast-paced setting.
Responsibilities
- Oversee daily office operations, including supply inventory management, mail processing, and equipment maintenance
- Manage vendor relationships and negotiate contracts for office services, supplies, and facilities
- Coordinate complex calendars, meetings, and travel arrangements for executive team
- Develop and implement office policies, procedures, and safety protocols
- Supervise administrative staff and provide guidance on operational challenges
- Manage budget for office expenses and provide monthly financial reports
- Plan and execute company events, team-building activities, and office celebrations
- Serve as primary point of contact for facility management and IT support requests
Qualifications
- Bachelor's degree in Business Administration or related field (5+ years experience accepted in lieu)
- Minimum 5 years progressive office management experience in tech/startup environments
- Advanced proficiency in Microsoft Office Suite, Google Workspace, and office management software
- Strong financial acumen with experience in budgeting and expense management
- Exceptional organizational skills with ability to prioritize competing demands
- Proven experience managing vendor contracts and service relationships
- Certification in Facility Management or Office Administration preferred
- Valid Oregon driver's license and reliable transportation