Job Description
Join our dynamic team as Office Manager at InnovateTech Solutions, where cutting-edge innovation meets exceptional workplace culture. We're seeking a detail-oriented professional to orchestrate our San Francisco headquarters, ensuring seamless operations and an inspiring environment for 50+ employees. This pivotal role combines strategic oversight with hands-on execution, offering a unique opportunity to shape our workplace experience in the heart of the Bay Area.
Responsibilities
- Oversee daily office operations including facilities management, vendor coordination, and supply chain logistics
- Manage executive calendar coordination, meeting arrangements, and travel logistics for leadership team
- Lead onboarding processes for new hires, including workstation setup and equipment provisioning
- Develop and maintain office budget, expense reports, and procurement protocols
- Implement and optimize workplace safety protocols, compliance standards, and emergency procedures
- Coordinate cross-functional projects including office relocations, event planning, and team offsites
- Act as primary point of contact for facilities maintenance, IT support, and building management
Qualifications
- Bachelor's degree in Business Administration, Facilities Management, or related field (or equivalent experience)
- 5+ years progressive experience in office administration or facilities management
- Proven expertise in budget management, procurement, and vendor relationship management
- Advanced proficiency in Microsoft Office Suite and office management software (e.g., ServiceNow, Concur)
- Strong project management skills with ability to coordinate complex initiatives
- Exceptional interpersonal and conflict resolution abilities
- Knowledge of California employment law and workplace safety regulations
- Certification in facilities management (e.g., IFMA) preferred