Job Description
Join our dynamic team in the heart of San Diego as we seek a meticulous Office Manager to optimize our daily operations. This pivotal role combines strategic oversight with hands-on execution to create a seamless, productive work environment. You'll be the backbone of our office, ensuring everything runs smoothly while fostering a culture of excellence and collaboration.
Responsibilities
- Oversee daily office operations including facilities management, supply chain logistics, and vendor coordination
- Manage administrative workflows, travel arrangements, and calendar synchronization for executive team
- Develop and implement office policies, safety protocols, and sustainability initiatives
- Lead onboarding processes, coordinate team events, and maintain positive workplace culture
- Manage budgeting for office expenses, procurement processes, and inventory control
- Serve as primary point of contact for IT support, facilities maintenance, and security matters
- Prepare executive reports, track KPIs, and recommend operational improvements
Qualifications
- 5+ years progressive experience in office administration or facilities management
- Proven expertise in vendor management, procurement systems, and budget oversight
- Advanced proficiency in MS Office Suite and office management software (e.g., Asana, QuickBooks)
- Exceptional organizational skills with ability to manage competing priorities
- Strong leadership background with experience mentoring administrative teams
- Bachelor's degree in Business Administration or related field preferred
- Knowledge of California labor laws and OSHA compliance requirements