Job Description
Join our dynamic team at InnovateTech Solutions as the Office Manager and become the backbone of our thriving San Jose headquarters. We're seeking a meticulous professional to optimize our daily operations, foster a positive work environment, and drive administrative excellence. In this pivotal role, you'll support 50+ employees across our tech hub while implementing innovative workplace strategies. Enjoy competitive benefits, flexible scheduling, and opportunities for professional growth in one of Silicon Valley's most exciting companies.
Responsibilities
- Oversee daily office operations including supply inventory, mail processing, and equipment maintenance
- Manage vendor relationships and negotiate contracts for office services, supplies, and facilities
- Coordinate executive calendar management, meeting logistics, and corporate event planning
- Administer HR functions including onboarding, benefits administration, and policy compliance
- Develop and manage office budgets with quarterly financial reporting
- Lead facility management projects including space planning and safety protocol implementation
- Maintain digital and physical records management systems
Qualifications
- Bachelor's degree in Business Administration or related field (5+ years experience accepted)
- 3+ years progressive office management experience in tech/startup environments
- Proficiency in Microsoft Office Suite, G-Suite, and facility management software
- Strong knowledge of California labor laws and HR best practices
- Exceptional organizational skills with attention to detail
- Certification in Office Management or Facilities Management preferred
- Experience managing hybrid/remote work policies and technology setups