Job Description
Are you a detail-oriented professional ready to make an impact immediately? We are looking for a Urgent Hiring Administrative Assistant to support our high-performing team in Tulsa, OK. If you thrive in fast-paced environments and possess exceptional organizational skills, we want to hear from you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for immediate growth within a dynamic organization.
- Modern work environment with a collaborative culture.
We are seeking a proactive individual to ensure our daily operations run smoothly and efficiently.
Responsibilities
- Manage complex calendars, schedule appointments, and coordinate meetings for senior leadership.
- Prepare and distribute internal memos, newsletters, and external correspondence with a high degree of professionalism.
- Process invoices, expense reports, and payroll documentation with 100% accuracy.
- Organize and maintain both physical and digital filing systems to ensure easy information retrieval.
- Greet visitors and manage incoming phone calls, directing inquiries to the appropriate department.
- Assist in the planning and execution of company events and team building activities.
- Handle data entry tasks and generate reports using Excel and other database systems.
Qualifications
- High school diploma or equivalent required; Associate’s degree preferred.
- Minimum of 2 years of professional administrative experience in a corporate setting.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Exceptional written and verbal communication skills.
- Strong organizational skills with the ability to prioritize multiple tasks in a fast-paced environment.
- Proven ability to maintain confidentiality and exercise professional discretion.
- Reliable transportation and valid ID.