Job Description
We are seeking a highly organized and proactive Office Manager to lead our administrative operations in the heart of Jacksonville. At Apex Innovations, we pride ourselves on a collaborative culture and a commitment to excellence. This is a pivotal role that requires a blend of strategic oversight and hands-on execution to ensure our team thrives in a seamless environment.
As the Office Manager, you will serve as the face of our organization, ensuring that our physical and digital operations run smoothly. You will work closely with senior leadership to implement process improvements and support our diverse workforce with top-tier administrative services.
Responsibilities
- Oversee the daily operations of the office, ensuring a productive, organized, and safe work environment for all employees.
- Manage and coordinate office supplies, equipment, and facilities maintenance, negotiating contracts with vendors where necessary.
- Act as the primary point of contact for vendors, guests, and employees, managing front-desk reception duties and visitor management.
- Assist in the recruitment and onboarding process, coordinating interviews and preparing new hire documentation.
- Prepare and distribute internal communications, newsletters, and reports to keep the team informed.
- Manage travel arrangements and expense reports for the executive team with precision and efficiency.
Qualifications
- Minimum of 3-5 years of progressive experience in an office management or administrative support role.
- Proficient in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational and time management abilities, with the capacity to prioritize multiple tasks effectively.
- Experience with HRIS systems and basic payroll functions is a plus.
- Ability to work independently and handle confidential information with the highest level of discretion.