Job Description
Join our dynamic team at Apex Financial Partners as an Executive Administrative Assistant and become the backbone of our fast-paced financial services firm. We're seeking a highly organized professional to provide comprehensive support to our executive team while maintaining a polished and efficient office environment. This is a hybrid role offering flexibility with 3 days in-office and 2 remote days per week.
Responsibilities
- Coordinate complex executive calendars, travel arrangements, and meeting logistics with precision
- Prepare and edit confidential documents, presentations, and reports using advanced MS Office Suite
- Manage expense reports, invoices, and vendor communications with exceptional attention to detail
- Serve as primary point of contact for internal and external stakeholders, demonstrating polished communication skills
- Oversee office operations including supply inventory, equipment maintenance, and facility coordination
- Lead special projects including event planning, research initiatives, and process improvements
Qualifications
- Minimum 3 years of executive administrative support experience in a corporate setting
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize multiple competing demands
- Proven discretion handling confidential information and sensitive matters
- Associate degree or equivalent professional certification required
- Experience with calendar management software (e.g., Calendly) and CRM systems preferred