Job Description
Are you a detail-oriented professional looking for an immediate opportunity in Tucson, AZ?
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team at Apex Business Solutions. In this role, you will be the backbone of our daily operations, ensuring our internal and external communications run seamlessly. If you thrive in a fast-paced environment and possess excellent organizational skills, we want to meet you.
Why Join Us?
- Immediate Start: Don't wait months for a start date. Begin your career with us this week.
- Competitive Pay: Earn between $17.00 and $22.00 per hour based on experience.
- Growth Opportunities: We value internal talent and offer pathways for advancement.
Responsibilities
- Calendar & Meeting Management: Manage complex calendars, schedule appointments, coordinate meetings, and prepare agendas.
- Communication Hub: Serve as the primary point of contact for incoming calls and emails, ensuring professional and timely responses.
- Document Control: Prepare, edit, and distribute correspondence, reports, and presentations with high attention to detail.
- File Organization: Maintain accurate and organized electronic and physical filing systems for easy retrieval.
- Travel Coordination: Arrange domestic and international travel, including flights, hotels, and itineraries.
- Office Administration: Assist with office supply management, inventory, and basic accounting tasks like expense reporting.
- Event Support: Assist in planning and executing company events and team building activities.
Qualifications
- Education: High school diploma or GED required; Associate’s degree or higher preferred.
- Experience: Minimum of 1-2 years of experience as an Administrative Assistant or in a related office support role.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Communication: Excellent verbal and written communication skills with a professional telephone manner.
- Organization: Strong ability to multitask, prioritize tasks, and manage time effectively under pressure.
- Interpersonal: Professional demeanor with the ability to work independently and collaboratively with cross-functional teams.