Job Description
Welcome to Meridian Corporate Services, where we are dedicated to fostering a collaborative and innovative work environment. We are currently seeking a highly organized and proactive Administrative Assistant to join our team in the vibrant downtown Chicago area. In this pivotal role, you will be the backbone of our operations, ensuring seamless coordination across departments and providing top-tier support to our leadership team.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth and development within a stable industry leader.
- Modern office setting with a collaborative culture.
If you excel at multitasking and thrive in a fast-paced environment, we want to hear from you.
Responsibilities
- Calendar & Schedule Management: Oversee complex calendars, coordinate meetings, and arrange domestic and international travel arrangements with precision.
- Document Management: Prepare, edit, and distribute professional correspondence, reports, and presentations using Microsoft Office Suite and Google Workspace.
- Communication Hub: Serve as the primary point of contact for incoming calls and visitors, directing inquiries efficiently to the appropriate stakeholders.
- Project Coordination: Assist in the planning and execution of company events, team building activities, and administrative projects.
- Data Entry & Reporting: Maintain accurate digital and physical records, update databases, and generate weekly activity reports.
- Vendor Liaison: Manage relationships with external vendors, including catering, office supplies, and maintenance services.
Qualifications
- Experience: Minimum of 3 years of proven experience in an administrative or executive support role.
- Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint) and Google Suite; experience with CRM software is a plus.
- Communication: Exceptional verbal and written communication skills with a professional and polished demeanor.
- Organization: Strong attention to detail with the ability to prioritize tasks and manage time effectively in a dynamic setting.
- Education: High school diploma required; Associate’s degree or Bachelor’s degree in Business Administration preferred.
- Flexibility: Ability to work occasional evenings or weekends for special events as required.