Job Description
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team in San Jose, CA. This is an urgent opportunity for a dedicated professional who thrives in a fast-paced, corporate environment.
As the backbone of our operations, you will provide critical support to senior leadership and cross-functional teams. If you possess exceptional attention to detail and a passion for efficiency, we want to meet you.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity for professional growth within a leading technology firm.
- Collaborative and inclusive company culture.
Responsibilities
- Manage complex calendars, schedule executive meetings, and coordinate travel arrangements.
- Prepare, edit, and proofread correspondence, presentations, and reports with high accuracy.
- Process expense reports and assist with general accounting tasks, including invoice tracking.
- Act as the primary point of contact for incoming calls and emails, screening and routing inquiries.
- Organize and maintain physical and digital filing systems to ensure seamless information retrieval.
- Assist in coordinating company events and managing office supplies inventory.
- Prepare and distribute weekly team updates and internal communications.
Qualifications
- High school diploma or GED required; Associate’s degree or Bachelor’s degree preferred.
- Minimum of 2-3 years of experience in administrative or executive assistance.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Strong verbal and written communication skills with a professional tone.
- Excellent organizational skills with the ability to multitask and prioritize effectively.
- Ability to work independently and meet tight deadlines in a fast-paced setting.