Job Description
Are you a highly organized professional seeking a rewarding career in the heart of Houston? Horizon Management Group is looking for a dedicated Administrative Assistant to support our executive team. In this pivotal role, you will ensure the smooth operation of our daily office functions, manage complex schedules, and serve as the face of our organization to clients and partners.
Join a team that values efficiency, professionalism, and growth. We offer a competitive benefits package, including health insurance, retirement plans, and professional development opportunities. If you thrive in a fast-paced environment and have a passion for administrative excellence, we want to hear from you.
Responsibilities
- Manage and coordinate complex calendars, scheduling meetings, and arranging travel itineraries with precision.
- Handle incoming communications, including email, phone calls, and mail, prioritizing inquiries and escalating urgent matters.
- Prepare and edit correspondence, reports, presentations, and memos using MS Office Suite.
- Assist in the organization of company events, team meetings, and client luncheons.
- Maintain and update office filing systems, ensuring accurate and confidential record-keeping.
- Process invoices, expense reports, and payroll data with a high degree of accuracy.
- Act as the primary point of contact for visitors and vendors, ensuring a welcoming environment.
Qualifications
- High school diploma or GED required; Associate’s degree in Business Administration preferred.
- Minimum of 2-3 years of experience in an administrative or executive support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and CRM software.
- Exceptional verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively.
- Ability to work independently with minimal supervision in a fast-paced environment.