Job Description
Join our dynamic team at Oceanfront Solutions Group, a leading provider of maritime technology solutions. We're seeking a highly organized Administrative Assistant to support our executive team and ensure seamless office operations. This role offers competitive compensation, comprehensive benefits, and opportunities for professional growth in Virginia Beach's thriving business district.
As the first point of contact for clients and partners, you'll embody our commitment to excellence while managing critical administrative functions. Our ideal candidate thrives in fast-paced environments, demonstrates exceptional attention to detail, and possesses strong communication skills.
Responsibilities
- Manage executive calendars, scheduling meetings, and coordinating travel arrangements
- Prepare and distribute professional correspondence, reports, and presentation materials
- Oversee office inventory, supply procurement, and vendor relationship management
- Handle confidential information with discretion and maintain digital filing systems
- Coordinate cross-departmental projects and track progress using project management tools
- Provide exceptional customer service as primary point of contact for external stakeholders
- Assist with onboarding processes and new hire orientation coordination
Qualifications
- Associate's degree in Business Administration or related field (or equivalent experience)
- 3+ years of progressive administrative support experience in corporate environments
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional organizational skills with ability to prioritize competing demands
- Proven experience managing confidential information and sensitive documentation
- Strong written and verbal communication abilities
- Experience with office management software (e.g., Asana, Trello, or similar)
- Professional demeanor with polished client-facing presentation