Job Description
Join our dynamic team in downtown Baltimore as an Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a proactive multitasker to ensure seamless office functionality while supporting our executive team. This urgent opening requires immediate availability to start within 2 weeks. Enjoy competitive compensation, comprehensive benefits, and a collaborative environment where your organizational skills truly shine. If you thrive in detail-oriented roles and excel at prioritizing competing tasks, this is your next career move.
Responsibilities
- Manage executive calendars, schedule appointments, and coordinate complex travel arrangements
- Handle incoming communications, including phone calls, emails, and correspondence
- Prepare and edit documents, reports, and presentations using Microsoft Office Suite
- Organize and maintain digital filing systems with strict confidentiality protocols
- Coordinate office operations, including supply inventory, equipment maintenance, and vendor relations
- Assist in event planning, meeting coordination, and visitor management
- Process expense reports and assist with basic bookkeeping tasks
Qualifications
- Minimum 3 years of administrative support experience in a corporate environment
- Expert proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with minimal supervision
- Strong attention to detail and accuracy in all tasks
- Professional demeanor with discretion handling confidential information
- Associate's degree or equivalent professional certification required