Job Description
Join our fast-paced tech environment in San Jose as we immediately seek a detail-oriented Administrative Assistant to support our executive team. This urgent opening requires exceptional organizational skills and proactive problem-solving abilities. Enjoy competitive compensation, modern workspace, and growth opportunities within a dynamic company culture. Apply today to start immediately!
Responsibilities
- Manage executive calendars, scheduling high-priority meetings and travel arrangements
- Handle confidential correspondence, document preparation, and data entry
- Coordinate office operations including supplies, equipment, and vendor relationships
- Support team communication through email management and meeting coordination
- Process expense reports and maintain accurate financial documentation
- Assist with onboarding new employees and orientation materials
- Act as primary point of contact for internal and external stakeholders
Qualifications
- Minimum 3 years administrative support experience in fast-paced environments
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Exceptional written and verbal communication skills
- Proven ability to multitask and prioritize competing deadlines
- Discretion handling confidential information with high integrity
- Associate's degree or equivalent professional certification preferred
- Experience supporting C-level executives strongly preferred
- Local San Jose candidates only – no remote work