Job Description
Join our dynamic Austin-based team as an Executive Administrative Assistant and become the backbone of our fast-paced operations. We're seeking a proactive professional to support our C-suite executives with exceptional organizational prowess and polished communication skills. This urgent opening offers an opportunity to make immediate impact in a collaborative environment where your expertise will be valued. Enjoy competitive compensation, comprehensive benefits, and a prime location in the heart of Austin's business district.
Responsibilities
- Manage complex executive calendars and coordinate high-level meetings across multiple time zones
- Compose and edit confidential correspondence, reports, and presentations with meticulous attention to detail
- Oversee office operations including supply inventory, vendor management, and facility coordination
- Act as primary point of contact for internal/external stakeholders, demonstrating exceptional professionalism
- Coordinate domestic/international travel arrangements and expense reporting with precision
- Implement and maintain efficient document management systems ensuring compliance and accessibility
- Support special projects and initiatives requiring advanced administrative support
Qualifications
- Minimum 5 years of executive administrative support experience in a corporate environment
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
- Exceptional written and verbal communication skills with polished business etiquette
- Proven ability to handle sensitive information with absolute discretion and professionalism
- Strong organizational skills with demonstrated experience managing competing priorities
- Associate's degree in Business Administration or related field (Bachelor's preferred)
- Experience working in tech or professional services industry highly desirable