Job Description
Are you an organized, detail-oriented professional looking to make a significant impact in a dynamic corporate environment? Apex Professional Solutions is seeking a dedicated Senior Office Manager to lead our operations in the heart of Phoenix. You will be the backbone of our daily activities, ensuring a seamless workflow, fostering a positive company culture, and managing the administrative infrastructure that drives our success.
In this pivotal role, you will bridge the gap between operational needs and executive leadership. We are looking for a proactive leader who thrives in a fast-paced setting and possesses a knack for problem-solving. Join us to shape our office culture and optimize our internal processes in a role that offers both autonomy and growth.
Why Join Us?
- Competitive salary and comprehensive benefits package.
- Opportunity to lead and implement process improvements.
- Modern, collaborative work environment in downtown Phoenix.
Responsibilities
- Oversee the day-to-day operations of the Phoenix office, ensuring a smooth and efficient workflow.
- Manage office supplies inventory, vendor relationships, and facility maintenance contracts.
- Coordinate internal and external meetings, including scheduling, room setups, and catering logistics.
- Support the Human Resources department with onboarding new hires, maintaining employee records, and assisting with payroll coordination.
- Develop and manage the office budget, including tracking expenses and preparing monthly financial reports.
- Act as the primary point of contact for visitors and clients, ensuring a professional and welcoming reception.
Qualifications
- Minimum of 5 years of experience in office management, administrative coordination, or a related field.
- Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills with the ability to interact with stakeholders at all levels.
- Proven ability to manage multiple priorities and deadlines in a fast-paced environment.
- Strong organizational skills with keen attention to detail.
- Associate’s or Bachelor’s degree in Business Administration or a related field is preferred.