Job Description
Are you the first impression our clients and partners will have?
We are a dynamic and rapidly growing organization based in the heart of Mesa, AZ, and we are urgently seeking a Professional Receptionist to join our team.
If you have excellent communication skills, a professional demeanor, and thrive in a fast-paced environment, we want to hear from you. This is a fantastic opportunity to become a vital part of our administrative department.
Responsibilities
- Front Desk Management: Greet all visitors, clients, and vendors with a warm, professional welcome and ensure they are directed to the appropriate person or area.
- Phone Operations: Answer a high volume of incoming calls with a friendly voice, screen and transfer calls, and take accurate messages when necessary.
- Calendar Management: Schedule and coordinate meetings, manage the executive calendar, and prepare meeting materials in advance.
- Administrative Support: Perform general clerical duties including data entry, filing, copying, and scanning of documents.
- Mail & Packages: Sort and distribute incoming mail and packages efficiently to ensure timely delivery to staff members.
- Office Maintenance: Maintain a clean, organized, and welcoming reception area and break room environment.
- Vendor Relations: Assist in ordering office supplies and managing relationships with service vendors (cleaning, maintenance, etc.).
Qualifications
- Education: High school diploma or GED required; Associate's degree or certificate in Office Administration is a plus.
- Experience: Minimum of 1-2 years of professional front desk reception experience required.
- Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and experience with Google Workspace or similar scheduling tools.
- Communication: Exceptional verbal and written communication skills with a polished, professional phone etiquette.
- Interpersonal: Ability to interact effectively with people from diverse backgrounds and maintain a positive, customer-service oriented attitude.
- Organization: Strong attention to detail with the ability to multitask and prioritize tasks in a fast-paced environment.
- Reliability: Punctual, professional, and able to work full-time hours with occasional flexibility.