Job Description
We are seeking a highly organized and personable Front Office Coordinator to join our growing team in Tucson, Arizona. As the first point of contact for our clients and visitors, you will play a crucial role in shaping our company image and ensuring smooth daily operations. If you have a passion for customer service and excellent administrative skills, we want to meet you.
Why Join Us?
- Competitive hourly wage ($15.00 - $18.00)
- Opportunities for professional growth within the organization
- A supportive and dynamic work environment
- Convenient downtown Tucson location
Responsibilities
- Front Desk Management: Greet all visitors and clients with a warm, professional demeanor and direct them appropriately.
- Phone Support: Answer and screen incoming calls, taking detailed messages and routing inquiries to the correct department.
- Scheduling: Manage the office calendar, schedule appointments, and coordinate meeting rooms.
- Administrative Support: Assist with data entry, filing, and maintaining office records with high accuracy.
- Mail & Courier: Sort and distribute incoming mail and packages efficiently.
- Inventory Control: Monitor office supply levels and place orders as needed.
- Client Relations: Provide general information to visitors and ensure a welcoming environment.
Qualifications
- Experience: Minimum of 1-2 years of experience in a receptionist or front desk role.
- Education: High school diploma or equivalent required; associate's degree preferred.
- Skills: Proficient in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Communication: Exceptional verbal and written communication skills in English.
- Organization: Strong attention to detail and excellent time management abilities.
- Professionalism: Must possess a professional appearance and attitude.
- Bilingual: Spanish language skills are a plus.