Job Description
We're seeking a dynamic Senior Office Manager to lead our Long Beach operations hub. In this pivotal role, you'll orchestrate daily workflows, optimize administrative systems, and cultivate an exceptional workplace culture. Coastal Business Solutions offers competitive benefits, professional development opportunities, and a collaborative environment where your expertise will directly impact our success.
Responsibilities
- Oversee daily office operations including facilities management, vendor relationships, and supply chain logistics
- Lead administrative team of 3-5 professionals with performance management and training initiatives
- Develop and implement process improvements for budgeting, procurement, and records management
- Coordinate executive-level calendar management, travel arrangements, and client communications
- Manage office technology infrastructure including AV systems, network security, and software licensing
- Organize company events, offsites, and community outreach programs
- Ensure ADA compliance and workplace safety protocols are maintained
Qualifications
- 5+ years progressive office management experience in corporate or hybrid environments
- Proven expertise in budget administration, procurement, and vendor contract negotiations
- Advanced proficiency in Microsoft Office Suite, G Suite, and office management software
- Exceptional organizational skills with ability to manage competing priorities under pressure
- Bachelor's degree in Business Administration or related field preferred
- Strong HR knowledge including onboarding, compliance, and employee relations
- Experience managing remote teams and hybrid work arrangements