Job Description
Join our award-winning team at Pacific Coast Innovations as a Senior Administrative Assistant in the heart of Long Beach. We're seeking a detail-oriented professional to support our executive leadership team in a fast-paced, dynamic environment. This hybrid role offers competitive compensation, comprehensive benefits, and opportunities for growth within a forward-thinking organization.
Responsibilities
- Manage executive calendars, scheduling complex meetings across multiple time zones
- Prepare confidential reports, presentations, and correspondence using Microsoft Office Suite
- Coordinate international travel arrangements and expense report processing
- Oversee office operations including inventory management and vendor relationships
- Act as primary point of contact for internal and external stakeholders
- Implement organizational systems to enhance team productivity
Qualifications
- Minimum 5 years of executive administrative support experience
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word)
- Exceptional written and verbal communication skills
- Proven ability to manage competing priorities with discretion
- Experience coordinating logistics for executive-level events
- Associates degree in Business Administration or related field
- Advanced knowledge of calendar management tools (Calendly, Doodle)