Job Description
Join our award-winning team at Nexus Global Solutions as we redefine administrative excellence in the heart of Seattle's tech corridor. We seek a dynamic Senior Administrative Assistant to support our executive leadership team and drive operational efficiency. This role offers unparalleled growth opportunities in a collaborative, fast-paced environment with competitive benefits and professional development programs.
Our ideal candidate brings 3+ years of executive support experience, exceptional organizational skills, and a passion for streamlining complex workflows. Enjoy a hybrid work model with flexible scheduling, comprehensive health benefits, and a prime downtown Seattle location.
Responsibilities
- Executive calendar management and travel coordination for C-suite executives
- Compose and edit confidential correspondence, reports, and presentation materials
- Oversee office operations including procurement, vendor management, and facilities coordination
- Lead cross-departmental projects with precise documentation and deadline tracking
- Manage departmental budgets and expense reporting with meticulous attention to detail
- Coordinate high-profile client events and international conference logistics
- Maintain digital filing systems with advanced knowledge of SharePoint and Salesforce
- Serve as primary liaison between leadership and internal/external stakeholders
Qualifications
- Bachelor's degree in Business Administration or related field (or equivalent experience)
- 3+ years of progressive executive support experience in tech or professional services
- Expert proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
- Advanced knowledge of CRM platforms (Salesforce) and document management systems
- Exceptional verbal/written communication and interpersonal skills
- Proven ability to manage competing priorities with discretion and professionalism
- Experience coordinating international travel and complex event logistics
- Proficient in data analysis and reporting using Excel pivot tables and Power BI