Job Description
Are you a welcoming face with exceptional organizational skills? We are looking for a dedicated Receptionist to join our dynamic team at Apex Office Solutions. In this role, you will be the first point of contact for our clients, ensuring a professional and welcoming atmosphere from the moment they walk through the door.
As a key member of our administrative staff, you will manage front desk operations, handle incoming communications, and support our team with essential clerical duties. If you thrive in a fast-paced environment and have a passion for customer service, we want to hear from you!
Responsibilities
- Greets visitors and clients warmly, directing them appropriately to ensure a professional first impression.
- Manages a high volume of incoming calls, screeners, and emails with accuracy and courtesy.
- Handles front desk operations including mail distribution, package handling, and maintaining a tidy reception area.
- Schedules appointments and manages the company calendar using industry-standard software.
- Assists with basic accounting tasks such as data entry, invoice processing, and expense reports.
- Acts as the liaison between the office and external vendors or service providers.
- Provides administrative support to department heads as needed.
Qualifications
- High school diploma or GED required; Associate's degree preferred.
- Minimum of 1-2 years of professional front desk or administrative experience.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Excellent verbal and written communication skills with a professional demeanor.
- Strong organizational skills with the ability to multitask in a busy environment.
- Relevant knowledge of office equipment (scanners, printers, fax machines).